Conferencing and Hybrid Events at its Best: SAIPA Indaba

Creative Concepts

A creative concept for a live and virtual event is what creates an emotional and sensory connection with the client’s guests. A well themed event elevates the client’s brand by translating their corporate identity and value system into a memorable visual and sensory experience that tells the client’s story and delivers on their business objectives.
A well-defined creative concept is able to translate an idea into a theme that is integrated across all aspects of the event production. The goal of the Flooid Event Production Team is to exceed our client’s expectation and meet their needs in the most efficient and professional way.

Venue Sourcing

Finding the best venue is crucial to a successful event. It is imperative that the guests attending the event won’t need to travel long distances to get there, depending on the nature of the event. A central venue within near distance from client’s head office will always be considered first.

Considerations for choosing a suitable venue include:

• Sufficient, Safe Parking
• Proximity to Client’s head office
• Outdoor Branding opportunities
• Natural Light
• Existing décor and ability to change this
• Housekeeping standards,
• Health and safety, emergency exists

Guest Communication and RSVP Management

Flooid offers its clients a comprehensive logistics solution for guest management that includes Guest List database management, RSVPs, call centre support, onsite registration and secure server backup.

Technical

As an events company, we pride ourselves on providing top-notch technical services, why are we considered leaders in managing technical components of an event?
Our events company stands out as a provider of the best technical service when it comes to leading audio visual and sound. With our cutting-edge equipment, experienced technicians, customized solutions, seamless integration, and unwavering professionalism, we are confident in our ability to exceed your expectations and create memorable experiences for you and your attendees. Our technicians have a wealth of knowledge and experience in handling audio visual and sound setups for various events. With their expertise, they can bring out the best quality sound and visual elements for any given event, whether it’s a conference, concert, or corporate function. We provide customised solutions. We understand that every event is unique, and we tailor our services to meet the specific requirements of our clients. From designing the audio visual and sound setup to executing it flawlessly on the day of the event, we work closely with our clients to ensure their vision is brought to life.

Speaker Sourcing and Management

As an events expertise company, we understand the importance of delivering exceptional knowledge sharing talks at events. To ensure that our clients receive the best possible speakers who are experts in their respective domains by performing thorough research, leveraging our network, employing a rigorous selection process, and negotiating optimal pricing, our events experts at Flooid ensures that we provide our clients with exceptional speakers who can deliver knowledge sharing talks tailored to their specific domains. We are committed to delivering high-quality content that adds value and enriches the event experience for all attendees.

Entertainment

Entertainment not only provides an enjoyable interlude but can also have a positive impact on the overall success of the event by stimulating and inspiring attendees. Live entertainment at a corporate event can be a way to showcase the company values and help guests to understand the purpose of the event, ensuring the event to flow smoothly as guests will easily understand the message being conveyed.

When sourcing state-of-the-art entertainment, we always prioritize the preferences and interests of our guests. We consider their demographics, cultural backgrounds, and the overall ambiance you want to create for your event. By being proactive and creative in our search, we showcase the best and most enchanting entertainment options available in South Africa and beyond. We work with some of the best choreographers across the country to produce outstanding show productions.

Hybrid Conferencing

At Flooid we understand our client’s corporate identity and how to translate this into virtual event experiences, this is an area in event management we excel at and we provide our clients with the best event platforms and support services. We provide our clients with the most inspiring, technically astute and innovative virtual event experiences. A virtual event requires conceptualising, planning, scheduling, and management –just like a live event does.
However the emphasis is more on the technical capability of the event platform
than on the physical venue. With a virtual events platform that’s both
available on web and mobile, attendees can be anywhere in the world and still each
get a unique experience that has all the essential components of an on-ground
event and even more. Hence what we show them in term of creative can be
drawn from the live event but needs to be edgy and work with the relevant platform
that is being used to run or showcase the event. We tailor make hybrid and virtual eventing solutions for our clients be it form the smallest virtual event through to virtual events across the world not only from a cutting-edge multimedia experience but also the interactive elements that excite and delight clients.

Health and Safety

We have been managing the safety of our guests and clients for over 20 years on large scale events and are there to ensure 100% compliance. In accordance with current South African legislation, our Health and Safety team and our event professionals will project manage your health and Safety to ensure compliance from all your appointed contractors crews.

Event health & safety is an integral part of any event and failure to make provision for health and safety at your event is as good as making provision for failure. Health and safety is often an overlooked aspect of an event and is not always given the proper consideration, however it is one of the most critical elements in the planning and staging of a successful event. A main reason health and safety is overlooked is that health and safety is misunderstood and seen as a cumbersome requirement filled with red tape and clipboards.

We are here to guide and assist you through the potential health and safety pitfalls associated with hosting an event. We offer full turnkey solutions to ensure a seamless and coordinated service.

There is no denying the benefits of a well-planned event. While the client and their guests are wowed by the sound, lighting, décor and food, your dream event wouldn’t be possible without the consideration of the safety aspects of your event.